1. Legal or constituting documents (e.g., charters, constitutions, by-laws), vital records or security copies produced by any campus vital records program, policy statements, and reports (along with their supporting documents), minutes, substantive memoranda, correspondence, and subject files of the institution's: governing board; chief executive, academic, legal, financial, student affairs, and administrative officers; heads of units operating with a high degree of independence, e.g., branch campuses, universities' colleges, medical and law schools, and research institutes; major academic and administrative committees, including the faculty senate.

2. Reports of: self-studies and accreditation visits; annual budgets and audits; offices of admissions, institutional research, university relations—public relations both on- and off-campus—and development (fundraising); research projects, including grant records.

3. Records of: departments, e.g., minutes, reports, syllabi, faculty vitae, and sample test questions; retired, resigned, terminated, or deceased personnel the school employed; the registrar, e.g., calendars and class schedules, noncurrent student transcripts, enrollment records, graduation rosters, and other reports issued on a regular basis; academic, honorary, service, and social organizations of students, faculty, administrators, and staff on campus.

4. All publications, newsletters, posters, or booklets about or distributed in the name of the institution or one of its sub-units, e.g., books, posters, magazines, catalogs, special bulletins, yearbooks, student newspapers, university directories and faculty/staff rosters, alumni magazines, and ephemeral materials.

5. Special format materials documenting the operation and development of the institution, such as: audio, audiovisual and multi-media productions—still photographs, slides, and negatives, motion picture films, audio and audiovisual cassettes; oral history interviews with their transcriptions; maps, blueprints, and plot plans of the campus and its buildings.

6. M.A. and Honors theses and dissertations.

7. Records and papers produced by school-related organizations, groups, and individuals while actively connected with the school, such as private papers of faculty members produced while working with or for the school.